Prepareing minutes to a meeting

Meetings can be very productive. They can also be a waste of time. Here are some ways to improve your meeting management skill.

You should be able to define the purpose of the meeting, Set an agenda for the meeting . What is the meeting for? , business, sales, casual or annual reports.

Set a time frame; when the meeting to be start and end time. and also set a time frame for the participant to avoid waste of time.

When someone arrives late, don't go back and review what has already been covered. That just wastes the time of the people who showed up on time for the meeting.

Someone, other than the meeting organizer, should keep minutes of the meeting. How detailed these are depends on the nature of what is being discussed . The minutes of the meeting should be distributed to all who attended, any invitees who did not attend, and anyone else effected by the discussion.

Make your meeting a interesting one with some laughter if you had to so they won't get dull. If you had all this you won't get wrong with your minutes to the meeting.

planning a business meeting

Meetings are an essential business process. Well run meetings contribute to team building and high morale; badly run meetings are at best a waste of everyone's time and at worst potentially damaging to relationships and the business as a whole.

Prepare an agenda that spends time based on the value of the expected results. Determine the results that you want, estimate their value, and then allocate appropriate amounts of time in the agenda. You want to run your meeting like a small business, which means you design the process to earn a profit on your investment.

You need planning to a meeting. The people who attened the meeting, what is the meeting you intened to achieve, the time and place of the meeting. Prepare and circulate an agenda in advance. Arrange the timings and set limits. Record discussions, actions and responsibilities. Clarify objectives for each item. Keep the meeting brief.

If you have scheduled a one hour meeting and you are finished in fifteen minutes, that is perfectly fine. Do not drag out the meeting. Sometimes there are major decisions that may require more than an hour for a meeting. These meetings should be the exception, not the rule.