Reviewing the goals of the minutes to a meeting

When most people think of minutes to a meeting, what comes to mind is usually basic information that's not particularly interesting or beneficial. But there's a lot more to minutes to a meeting than just the basics.

Start the meeting on time to avoid the particitions from coming late in every meetings.

Open the meeting by reviewing the goals, outcomes, activities and describing the culture you expect during the meeting. I want you to think creatively because we need powerful solutions to this issue. This helps everyone work with you to accomplish what you want. Value all of your thier ideas. Compliment the participants during the meeting. Brief praise such as, "Thanks," "Good idea," or "Excellent," will motive the participants to work with you.

During the meeting, remind the participants how much time has been budgeted for each activity.

Present each issue in the form of a specific question After completing a major part of the meeting, summarize what the group accomplished. This celebrates the achievement, reminds everyone what they finished, and formally ends the activity.

minutes to a meeting : Net Meeting Downloads

The rapid pace of Internet revolution has totally revolutionized the concept of Net Meeting. Today, Net Meeting downloads are offered by several companies which are feature rich. Multipoint data conferencing, text chat, video and audio conferencing, program sharing, remote desktop sharing, whiteboard and file transfer are some of the important features.

Microsoft Net Meeting is included in windows 2000. The users of Windows 95, Windows 98, Windows Me, and Windows NT 4.0 need to download Net Meeting and a service pack in order to run it. Security updates are done automatically. Net Meeting download has a size of 1.6 MB and takes about 4 minutes with a dial up 56K. It is available in several languages. The other software available from different companies can run on most of the Windows platforms.

To install and run Net Meeting the system needs to have certain basic requirements. A modem with speed of 28,800 bps or faster is a basic requirement. Pentium processor of 90 megahertz and above, 16 MB Ram, Microsoft internet explorer version above 4.01 and 14 MB hard disk, sound card with microphone and speakers are the other major requirements. Microsoft Windows NT version 4.0 requires 24 MB RAM. To use audio and video features the system requires a Pentium 133 processor. A video capture card and 56K or faster modem are the important requirements to use video features.

Net Meeting offers business houses with a complete solution for conferencing. It saves time and money and increases productivity. It is mostly used by business houses who needs to share information and indulge in discussion with two or more people. Taking real time snaps and displaying it, and downloading of video files are some of the other features. Office live meeting, a latest offering from Microsoft, is available for download. This download is a free 30-day trial version.

By Ken Marlborough

minutes to a meeting : The Exploratory Meeting

The Exploratory Meeting is a key element in the sales process. Typically the meeting will have been arranged after qualification via the telephone and a decision made by both parties that it would be mutually beneficial to meet. It is the exploratory meeting that will allow the professional salesperson to set the ground rules and get a feel for the client and their needs. As this is normally the first meeting it is also where the potential client will get his first impression of you, therefore the way you look, act and conduct the meeting will have a direct bearing on whether or not you are able to proceed to the next stage. Finally, the objective of the meeting is to gain commitment to the next stage and NOT to try and get the order.

Key Elements to a Successful Exploratory Meeting:

Pre-planning & Preparation:

• You will have confirmed your appointment in writing or e-mail. • You will have already carried out some initial investigation into the company, the ethics etc and if time has allowed, you will have probably obtained some company literature and a copy of their annual report. • You will be armed with names of clients your company has already successfully helped within their market. • You will be dressed smartly. • You will arrive in plenty of time. • You will act professionally and friendly to the receptionist,theymay be a relative of the Chairman. • Remember: Never sit down in reception areas, be psychologically prepared.

By Jonathan Farrington